Professional wedding planners do not need another place to store information.
They need wedding planner software that understands how every decision connects.
A vendor booking affects the budget. The budget affects the payment schedule. The guest list affects the seating plan. The questionnaire shapes the timeline. A schedule change affects the couple, planning team and every vendor involved.
Yet most planners are still expected to manage those connections manually across spreadsheets, documents, inboxes and separate apps.
Ayyla brings the entire planning process together through wedding-trained AI, real-time couple collaboration and one fully connected workspace.
Wedding planning does not happen one feature at a time
Most wedding planning software is presented as a collection of features:
CRM
Tasks
Budgets
Vendors
Documents
Timelines
Seating
Guest management
But professional planners do not work through these areas separately.
When a couple chooses a photographer, that decision needs to appear in vendors, budget, payment schedule and wedding-day timeline. When the ceremony time changes, the photographer, florist, venue and transport team may all need updated information.
The problem is not simply having too many tools. It is that the information inside those tools is disconnected.
Ayyla is designed around the relationships between every part of the wedding.
Instead of repeatedly copying information from one place to another, planners can make a decision once and allow it to inform what happens next.
What is Ayyla?
Ayyla is the AI operating system for wedding planners. It brings together the business side of running a wedding planning agency with the collaborative work behind every wedding.
Ayyla is divided into two connected workspaces:
Planner HQ, where planners manage leads, projects, vendors, tasks, team performance and agency finances
Couple Workspace, where planners and couples collaborate on each wedding
Planners stay in control of the full wedding and decide what each couple can see, while couples get a focused, polished space of their own.
One wedding, one source of truth, with a tailored experience for each side.
AI built for wedding planning
Ayyla’s AI is built for the way wedding planners actually work — with dozens of interconnected details, constant changes and a lot of knowledge living in the planner’s head.
Rather than starting from a blank prompt, Ayyla can work with the information already available inside a wedding project.
The clearest example is Ayyla’s AI Timeline Generator.
A planner can simply talk through the day as they would with a member of their team — what they want to happen, what matters, what needs extra time and any details they want the AI to consider.
Ayyla combines that input with the information already captured across the project, such as the events, venues, booked vendors and wedding details. Different AI agents then work through that context to build the timeline.
So instead of asking AI to “create a wedding timeline”, the system can work from the actual wedding being planned.
Ayyla’s AI also supports planners with work such as:
Researching wedding ideas and vendors
Finding visual inspiration
Drafting contracts
Generating and summarizing questionnaire responses
And this is expanding further. Ayyla is being built toward an AI assistant that can reason across more of the wedding — identifying missing information, connecting vendor details to the right parts of the plan, supporting seating and floor plans, and helping planners coordinate decisions across the entire project.
The goal isn’t to give planners another place to prompt AI. It’s to give them an AI teammate that already has the context.
Bring couples into the planning process
Wedding planning is collaborative by nature. But too often, the couple is still managed through a mix of spreadsheets, PDFs, email threads, WhatsApp messages and shared links.
It is time to bring them into the planning process.Every wedding in Ayyla includes a dedicated Couple Workspace where the planner and couple can collaborate in real time.
Together, they can:
Complete questionnaires and share preferences
Shortlist and compare vendors
Track budgets and upcoming payments
Organize Pinterest inspiration
Review tasks and responsibilities
Book meetings with their planner
Manage guest information and work on seating arrangements
Access important documents
Follow plans across multiple events
Instead of asking the planner for the latest spreadsheet, updated PDF or missing document, the couple can see the information that has been shared with them in one place.
But collaboration does not mean exposing everything.
The planner stays in control of what the couple can see. Internal tasks, private notes, vendor negotiations and behind-the-scenes planning can remain within the planning team.
The result is a shared planning experience for the couple, without turning the planner’s internal workspace into a client portal.
One wedding. Two workspaces. Each built for the people using it.
From vendor booking to budget, automatically
A connected workflow becomes most valuable when one action updates several parts of the plan.
Consider what happens when a couple chooses a vendor.
Inside Ayyla, the planner can shortlist options from the agency’s Supplier Hub and share them with the couple. The planner and couple can review the vendors together, compare their information and mark favorites.
Once a vendor is confirmed, the planner can mark them as booked and enter the agreed fee.
Ayyla then creates the corresponding item in the wedding’s Budget Tracker automatically.
The vendor, agreed cost and booking status remain connected. The planner does not need to enter the same information again in a separate budget spreadsheet.
Payment installments can then be followed through the wedding’s payment timeline.
When the wedding-day schedule is prepared, booked vendors can also be connected to the relevant events and timings.
One decision continues through the rest of the plan.
Turn supplier contacts into supplier intelligence
A planner’s supplier network is more than a contact list.
Over time, agencies build valuable knowledge about who communicates well, who performs under pressure, who works within certain budgets and who is the right fit for different types of weddings.
Ayyla helps turn that knowledge into a structured supplier database the whole team can use.
Each supplier profile can capture:
Category
Pricing tier
Capacity
Location
Contact details
Services and features
Internal notes
Documents
Galleries
Past performance
After each wedding, planners can rate suppliers and leave project-specific feedback.
Over time, those reviews create an agency-owned record of supplier performance — so the team can see not only who they have worked with, but how that supplier has performed across different weddings.
Ayyla can also track supplier commissions and revenue share by project, including custom rates and payment status, with that information flowing into the agency’s financial reporting.
The result is more than a supplier directory.
It is a growing layer of institutional knowledge about who your agency works with, what they are best at and how those relationships perform over time.
Manage every event within the wedding
Some weddings are not one event. They are a series of celebrations across different days, venues and vendors.
Ayyla lets planners manage every sub-event within one connected wedding project.
That could include:
Welcome dinner
Mehndi
Sangeet
Ceremony
Reception
After-party
Brunch
Each event can have its own details, tasks, vendors and budget, while remaining part of the same wedding.
Tasks can be linked to the event they belong to, so details for the Sangeet do not get mixed into the ceremony or reception.
Budgets can also be organized by event while still rolling up into the couple’s overall wedding budget.
This gives planners the structure they need for complex, multi-day celebrations without splitting one wedding across separate projects, spreadsheets or systems.
Manage wedding budgets without rebuilding spreadsheets
Wedding budgets change constantly as vendors are booked, costs shift and payments are made.
Ayyla’s Budget Tracker keeps those changes connected to the rest of the wedding, giving planners and couples a shared view of the finances without maintaining a separate spreadsheet.
At a glance, they can see:
Total budget
Allocated spend
Contracted spend
Amount paid
Remaining budget
Upcoming payments
Each budget item can be linked to a vendor, category, payment status and due date.
Spending can also be viewed by category, vendor or contributor — useful when costs are split between the couple and different family members.
Ayyla keeps a version history too, so planners can see how the budget has evolved throughout the planning process.
Most importantly, vendor bookings can flow directly into the budget. When a decision is made elsewhere in the wedding, the financial plan can update with it.
The budget becomes part of the wedding plan, rather than another spreadsheet the planner has to keep in sync.
Create seating plans that reflect the real venue
A seating plan should show more than who sits where. It should reflect the space the planner is actually working with.
Ayyla’s Seating Studio lets planners create layouts using real-world scale, while keeping the plan connected to the wedding’s guest information.
Planners can begin with a blank canvas or upload an existing venue floor plan. They can then add tables, chairs, dance floors, stages, bars, buffet areas and other venue elements.
Elements can be resized, rotated and positioned to reflect the real dimensions of the space.
Planners can then bring guests into the layout, organize them across tables and adjust seating as RSVPs, groupings and plans change.
Multiple layouts can be created for the same wedding — from separate ceremony and reception plans to alternative versions for the couple to review.
Instead of managing the guest list in one place and the floor plan in another, Ayyla connects the people attending the wedding with the space being designed around them.
Turn questionnaire responses into useful context
Questionnaires help planners understand what a couple wants, but long responses can quickly become another source of information to sort through.
In Ayyla, planners can create questionnaires from scratch, use agency templates or generate them with AI.
Couples complete them directly inside their workspace, while planners can track progress and responses in one place.
Ayyla’s AI can then summarize those responses and surface the details that matter most — from preferences and priorities to concerns or important considerations.
Instead of searching through pages of answers to find one detail, planners get a clearer view of what matters to the couple.
That context can then inform decisions across the wedding, from vendor selection and creative direction to guest experience and timeline planning.
Connect inspiration directly from Pinterest
Pinterest is already central to the way many couples and planners develop a wedding’s visual direction.
Ayyla brings that existing behavior into the planning workspace.
Planners and couples can connect Pinterest boards to the wedding Moodboard, browse saved inspiration and keep visual references connected to the event they belong to.
Ayyla’s AI Assistant can also find relevant Pinterest imagery during a conversation. Selected images can be saved into the agency’s Digital Assets library for future use.
This creates two useful visual layers:
A wedding-specific Moodboard shared with the couple
An agency-wide inspiration library that grows across multiple weddings
This means planners can build the visual direction of a wedding with the couple while also creating a reusable library of inspiration across the agency.
No downloading images, rebuilding boards or moving the same inspiration between disconnected tools.
Work with the tools you already use
Most planners already have years of documents, spreadsheets and workflows built across tools like Google Drive and Google Calendar.
Ayyla is designed to connect with them, not force planners to start over.
With Google Drive connected, planners can use the Drive picker to choose the files and folders they want to surface inside Ayyla and keep them connected to the relevant wedding and Couple Workspace.
The original files stay in Google Drive, where planners can continue working in the tools they already know, while the information remains easy to access from within the wedding project.
Calendar activity stays connected too. Events can sync between Ayyla and Google Calendar, while meetings booked by couples through Calendly can flow into the agency calendar.
The goal is not to replace every tool a planner already likes. It is to bring those tools closer to the rest of the wedding planning process.
Run the agency behind the weddings
Planning the wedding is only one part of running a successful agency.
Ayyla’s Planner HQ gives owners a clear view of the business behind their weddings — from leads and revenue to team capacity and profitability.
Planner HQ brings together:
Leads and conversion
Active weddings
Tasks and deadlines
Revenue and expenses
Profit and margins
Supplier commissions
Team workloads
Lead sources
The couple’s wedding budget remains separate from the agency’s internal finances.
Planner fees can feed into agency revenue automatically, while supplier commissions flow from Supplier Analytics into the financial dashboard.
For teams, Ayyla also provides project-level access controls and workload visibility. Agency owners can see how leads, weddings and tasks are distributed across the team without automatically giving every team member access to every client.
This gives planners one view of both the weddings they are delivering and the business they are building.
Build wedding-day timelines with context
Ayyla can then create separate schedule views for the couple, planning team and individual vendors. When a change is made, the people affected can receive an updated schedule or notification without being sent information unrelated to their role.
A wedding timeline should not start with a blank page.
Ayyla’s Timeline Builder works with the information already captured across the wedding — including events, venues, booked vendors, questionnaires and other project details.
The planner then adds the context that often lives only in their head.
Through text or voice, they can talk through how they want the day to unfold, what needs to happen, what requires extra time and any details the timeline needs to account for.
Ayyla brings that input together with the wedding’s existing project information. Specialized AI agents then work across that context to build a structured timeline for the planner to review and refine.
For multi-event weddings, each event can have its own timeline while remaining connected to the wider wedding project and the vendors involved.
From the master timeline, planners can create different schedule views for the couple, planning team and individual vendors — so each person sees the information relevant to them.
When timings change, updated schedules or notifications can be shared with the people affected without sending everyone the entire timeline.
The planner stays in control of the final schedule. Ayyla helps turn all the information surrounding the wedding into a timeline that can actually be used to coordinate the day.
Who is Ayyla for?
Ayyla is built for professional wedding planners who want to:
Manage multiple weddings with greater visibility
Collaborate with couples in one shared system
Use AI built around wedding planning workflows
Connect vendors, budgets, timelines and floor plans
Manage multi-day and multi-event weddings
Build and retain supplier knowledge across the agency
Reduce repeated admin and data entry
Coordinate work across a growing team
Keep using tools like Google Drive and Pinterest
Give couples a more organized planning experience
Ayyla works for independent planners as well as growing studios and multi-person agencies.
Frequently asked questions
What is wedding planner software?
Wedding planner software helps professional planners manage the operational work behind a wedding, including clients, vendors, budgets, tasks, guests, documents and event logistics.
Platforms like Ayyla go further by connecting those different parts of the wedding so information does not have to be repeatedly updated across separate tools.
Is Ayyla a wedding planner CRM?
Ayyla includes CRM functionality such as inquiry management, lead pipelines and converting booked clients into wedding projects.
But it extends beyond CRM by connecting the sales process with couple collaboration, vendors, budgets, guest management, seating, timelines and agency operations.
What makes Ayyla’s AI different?
Ayyla’s AI is built for wedding planning and works within the planning process rather than sitting in a separate chatbot. It can use information already captured across a wedding project alongside input from the planner.
Can couples use Ayyla with their wedding planner?
Yes. Each wedding includes a dedicated Couple Workspace where couples can collaborate with their planner, complete questionnaires, review vendors and budgets, organize inspiration, manage guest information and access the parts of the wedding the planner chooses to share.
The planner remains in control of what stays internal.
Can Ayyla manage multi-day weddings?
Yes. Ayyla supports multiple events within a single wedding project.
Planners can organize elements of the wedding around individual events such as welcome dinners, Mehndi celebrations, Sangeets, ceremonies, receptions and farewell brunches without splitting the wedding across separate projects.
Does Ayyla replace Google Drive and Pinterest?
No. Ayyla is designed to work alongside tools planners already use.
Planners can connect selected Google Drive files to their weddings and bring Pinterest inspiration into Ayyla, keeping those resources closer to the rest of the planning process.
Wedding planning works better when everything works together
Planners do not need another disconnected tool.
The vendor choice should inform the budget. The questionnaire should inform the timeline. The guest list should connect to the seating plan. A change to the schedule should reach the people who need to know.
Ayyla connects every part of the planning process so planners, couples and teams can work from the same information while keeping the planner firmly in control.
Because the best wedding planner software should not simply hold the plan. It should help everything within the plan work together.
Try Ayyla free for 14 days. No credit card required.
